Admin & Clerical

Such tasks are not part of the professional duties of a teacher. Paragraph 73.12.3 of Section 2 of the 2005 STPCD specifies that teachers are not required routinely ‘to undertake tasks of a clerical or administrative nature which do not call for the exercise of a teacher’s professional skills and judgment’. A list of such tasks is contained at Annex 5 to Section 2 of the 2005 STPCD and is set out below. This list should is indicative only. Teachers cannot be routinely required to undertake any clerical tasks not just those on the list of examples set out below.

* Collecting money from pupils and parents.

* Investigating a pupil’s absence.

* Bulk photocopying.

* Typing or making word-processed versions of manuscript material and producing revisions of such versions.

* Word-processing, copying and distributing bulk communications to parents and pupils.

* Producing class lists on the basis of information provided by teachers.

* Keeping and filing records, including records based on data supplied by teachers.

* Preparing, setting up and taking down classroom displays in accordance with decisions taken by teachers.

* Producing analyses of attendance figures.

* Producing analyses of examination results.

* Collating pupil reports.

* Administration of work experience but not selecting placements and supporting pupils by advice or visits.

* Administration of public and internal examinations.

* Administration of cover for absent teachers.

* Setting up and maintaining ICT equipment and software.

* Ordering supplies and equipment.

* Cataloguing, preparing, issuing and maintaining materials and equipment and stocktaking the same.

* Taking verbatim notes or producing formal minutes of meetings.

* Co-ordinating and submitting bids, for funding, school status and the like, using contributions by teachers and others.

* Transferring manual data about pupils not covered by the above into computerised school management systems.

* Managing the data in school management systems.

NUT advice is that teachers should exercise their professional judgment in deciding whether a particular task requires their input. For example, it is up to individual teachers to decide whether putting up and maintaining displays is a task which involves their professional skills and judgment, or whether it is an administrative task that should be transferred to support staff. The time saved by the transfer of administrative and clerical tasks should not be replaced by additional teaching time.

In respect of the changes to the STPCD, the NUT advises members to limit workload by applying the Government’s ‘key questions approach’:

(a) Does the task need to be done at all?

(b) Is the task of an administrative or clerical nature?

(c) Does it call for the exercise of a teacher’s professional skills and judgement?

If the answers to (a) and (b) are ‘yes’, and the answer to (c) is ‘no’, then the task should be transferred from teachers.